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Workplace Controls to Prevent Spread of Coronavirus

Printing companies and other essential manufacturing companies are on the front-lines of fighting this invisible enemy. This (somewhat lengthy) document contains ideas and a framework for planning workplace controls to help prevent the spread of COVID-19 at work.

 

Basic Controls for Everyone Everywhere during this Pandemic:

  • If you have a fever, cough, or breathing issues – There is a possibility you may have COVID-19. Stay home, contact a doctor for advice. If a test for COVID-19 is appropriate, the doctor will advise you on options.

Coronavirus -What’s the Fuss About?

These are historic times. Our pro-active actions / or lack of appropriate actions is likely to determine whether 1000 or 8000 people in the US die from COVID-19.  Modeling estimates predict we could keep cases down to 150,000 with good controls and actions, or cases could exceed 800,000 if controls are not implemented or effective.

This will affect all companies in some way. For instance, school spring break extensions may cause some employees to miss work to care for children. Companies need to make plans and communicate expectations with employees on the Coronavirus topic. 

Companies must input OSHA 300A data on-line by March 2, 2020

I hope everyone has completed the OSHA 300A form summarizing recordable work-related injuries and illnesses from 2019. Remember, the 300A must be posted in the workplace for all February, March & April. Do not post the actual OSHA log.
 

If there is any confusion on completing the OSHA 300 and 300A forms for your company, refer to this link:

https://www.osha.gov/recordkeeping/tutorial/508.html

Establishments in most industries with 20 to 249 employees (at a single site) must submit injury and illness data (from the OSHA 300A annual summary) to OSHA electronically.  Follow this link for a list of industries affected by this requirement:

Reminder: Complete and Post the OSHA 300A Summary of 2019 Injuries & Illnesses by February 1, 2020

It’s time to complete your OSHA 300A Summary form of work-related injuries and illnesses for 2019. You will need your OSHA 300 log from 2019, the average number of employees during 2019, the business SIC or NAICS code, and the cumulative number of manhours worked by employees during 2019. The form needs to be signed by the owner or highest ranking company official working at the site.

Who needs to do this? If your company had 10 or more employees some time during the past year (and is not part of the government), you need to do this.

Is it time to trash the Fitted Respirator for a PAPR?

When a worker needs a respirator with a charcoal-type filter (for a gas) a significant amount of time per day to protect from a significant air contaminate hazard, traditional practice is to use a fitted respirator. Many companies are not yet aware that the new Powered Air Purifying Respirators (abbreviated PAPR) are often a better choice…(than a fitted respirator) for the both company and the worker.

A PAPR system is 5 times more effective in purifying the air the worker breathes, the system is more comfortable (with cool air flow), and the OSHA requirement for annual fit testing and facial hair shaving for fitted respirators does not apply for a PAPR system. 

Deadline for Submitting OSHA 300A Summary to OSHA Electronically is March 2, 2019

Establishments in most industries with 20 to 249 employees must submit injury and illness data (from the OSHA 300A annual summary) to OSHA electronically.  Follow this link for a list of industries affected by this requirement:

https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html

Because of confusion over the rule, more than a third of workplaces required to submit 300A data did not upload their reports in 2017 (with 2016 injury/illness summary data). OSHA has indicated that they will begin cracking down on companies that do not file as required.

If there is any confusion on completing the OSHA 300 and 300A forms for your company, refer to this link:

Complete and Post the OSHA 300A Summary by Febuary 1

If your company has 10 or more employees(and is not part of the government) ….It’s time to complete your OSHA 300A Summary form of work-related injuries and illnesses for 2018. You will need your OSHA 300 log from 2018, the average number of employees during 2018, the business SIC or NAICS code, and the cumulative number of manhours worked by employees during 2018. The form needs to be signed by the owner or highest ranking company official working at the site.

Check the OSHA 300 log entries prior to adding numbers for the OSHA 300A summary form. This is now more important than in the past. This is because if your company has 20 or more employees, and have any sort of industrial activities you will be required to upload your 300A data through an on-line process to OSHA.

How to check your 300 log entries: